ExpiryDocsOrganized documents
Centralize facility, equipment, maintenance, and contractor documents for easier access.
For facilities management companies, maintenance teams, and service providers
Do you know which facility licenses, inspection certificates, maintenance records, and contractor documents are expired or about to expire?
Facilities management involves buildings, equipment, maintenance teams, and external contractors whose documents require ongoing tracking. Centralize these records and receive expiry alerts with ExpiryDocs.
Start with the free trial and choose your plan later.
The challenge of managing facilities documents
Facilities management companies coordinate buildings, equipment, maintenance schedules, technicians, and external contractors. Tracking licenses, inspection certificates, maintenance records, insurance policies, and service agreements across spreadsheets, emails, and separate folders can make it difficult to identify upcoming renewals and missing documents. Organized tracking helps teams follow up before deadlines pass.
Which facilities documents can be tracked?
- Operating licenses, permits, and facility authorizations subject to renewal.
- Equipment inspection certificates and technical reports.
- Preventive maintenance records and documents with scheduled renewal dates.
- Insurance policies, service agreements, and contractor documentation.
- Safety certificates, technical qualifications, and other records requiring periodic updating.
How does ExpiryDocs help your business?
Expiry alerts
Track document deadlines with automatic notifications and reduce reliance on manual checks.
History and traceability
Review available document records and notification history.
How does it work?
- Organize: add facility, equipment, maintenance, and contractor documents.
- Track: record expiry dates and configure the available alerts.
- Review: identify deadlines that need attention and follow up on renewals.
Frequently asked questions
Which facilities documents can I track?
You can track documents with expiry or renewal dates, such as operating licenses, inspection certificates, maintenance records, insurance policies, and contractor documents.
Does ExpiryDocs send expiry alerts?
Yes. The system helps track document expiry dates through automatic alerts configured according to the available features.
Can ExpiryDocs manage documents from multiple facilities?
You can organize documents using groups and types to help manage records for different buildings, equipment, maintenance teams, and service providers. Assessing document validity and regulatory compliance remains your organization's responsibility.
Gain more control over your facilities documents
Organize licenses, inspection certificates, maintenance records, insurance policies, and contractor documents. Track expiry dates and simplify facilities document management with ExpiryDocs.
Start with the free trial and choose your plan later.